such_heights: amy and rory looking at a pile of post (avatar: toph angel)
Amy ([personal profile] such_heights) wrote in [community profile] white_lotus2010-11-26 07:27 pm

White Lotus Lunar New Year Exchange signups are open!

ETA: sign-ups are now closed.

Hello, all, and welcome to [community profile] white_lotus's first fanwork exchange! We've modified the rules and signups taking into consideration the suggestions of the community. If you have any further questions or need help or clarification, please leave a comment to this post or email whitelotusmods at gmail dot com.

1. The basics: This is a gift exchange that will include Avatar: The Last Airbender fic, vids, art, icons, crafts, and (potentially) other stuff. Gift posting will start on the first day of the Lunar New Year and will be anonymous for the fifteen days of some Lunar New Year celebrations, after which they'll be un-anonymized. Anyone can sign up; you don't need a dreamwidth account to play.

2. The schedule: signups are open now and will close Monday 29th November at midnight GMT. Assignments will be emailed out within the next few days. Main fanworks will be due to the mods at by midnight GMT January 27th and will be posted daily between February 3rd and February 18th. (For information on dropping out and treats scheduling, see below.)

3. How matching will work: You can make three requests with different (or overlapping) fanwork types, characters, genres, and ships (or gen/no ship), each with its own free-text request. We'll try to match as many of those things, and as many of your requests, as possible, but we only promise to match one request on characters, types of fanworks, and maximum ratings. You might ask for art for a ship and receive gen or friendshippy art instead. If your signup doesn’t have any possible matches, we may contact you and ask you to expand your offers.

4. Request language: Requests are (optional) longer free-text details about the kinds of things you would like. As you're writing your requests, please consider that you might be assigned to someone who typically writes/vids/draws different characters, ships, or sex acts than you do, and please try not to shame or bash anyone's fanwork preferences. It's fine to list the things you don't want (e.g. "I don't like Yue/Katara fic" or "I prefer gen fic to het or slash"), but please don't say things like "because it's gross" or "everyone who writes X is a loser." If your request includes shaming or bashing language, we might screen your comment to the treats post and ask you to reword it, or contact you about your signup and ask you to reword a request.

4a. If you need more information about your assigned person/their requests: If you have questions about your assigned person, contact a mod at and we'll act as intermediaries to maintain your anonymity.

5. Types of fanworks: You can make or request any combination of art, vids, fic, icon sets, and crafts. We'll also have a write-in space to request or offer other types of fanworks; you could list things like banners for dw or lj layouts, podfic, recs sets, or anything else that we haven't listed. If you like your gifts to really be a mystery, you can check the "surprise me!" category -- you might get anything on the list plus anything that anyone writes in.

5a. Crafts and non-digital artwork: If you make or ask for things like costumes, knit items, or paintings, your part of the exchange might be a little more complicated! For people who plan to create physical objects: please contact the mods for our addresses, and send us your fanwork in the mail; we'll send it on anonymously. (One of us is in the USA and one in the UK, if that makes a difference to your signup plans.) We'll also ask you to make something that can be posted to the community: a digital photo of your work, the pattern for your embroidered element symbols, etc. If you request crafts: be aware that you might get a physical gift, which will involve one of the mods contacting you for your snail mail address. If you're not comfortable with one of the mods knowing your address, please don't request this category.

6. Minimum fanwork size: fic must be at least a thousand words, vids must be at least one minute, iconsets must include at least twenty icons, and fanart and crafts must be completed pieces (not initial brainstorming or preliminary sketches). Fanart can be figurative, surrealist, abstract, cubist, black and white, full-color, scratchboard, silkscreen, charcoal, photomanip, or anything that you call “fanart.” Anything you make for the "other" category should be equivalently sized.

7. Posting: Posts should be sent the mods ( or a PM to [personal profile] such_heights or [personal profile] eruthros) as ready-to-go html that fits the [community profile] white_lotus posting template, including content notes section. You can send your submission either in the body of the text or as an attachment. Please indicate your username and your recipient’s username in your email or PM. If the challenge gets big, we might post to a different community and post a daily roundup to [community profile] white_lotus.

8. Dropping out: If you sign up to make a fanwork for the exchange and are unable to do so for any reason, please let the mods know. Dropping out before midnight GMT on December 27th can be done without penalty. If you drop out after December 27th, we'll ask you to post a fanwork to the community before the next round of the exchange if you would like to play again. To drop out, send an email to with the following information: "I signed up for the white_lotus lunar new year exchange under [username] and will not finish my fanwork before the deadline." You don't need to give us any additional information. And regardless of whether you default before or after the penalty deadline, we still would like you to play if you would like to do so, no matter how long it takes you.

9. Pinch hits: Pinch hits are requests that don't go through the matching process; they'll happen if we have difficulty matching someone or if someone drops out. Pinch hit information will be sent to an email list; people subscribed to the list can ask to be assigned a request if they see one they like. (To sign up for the pinch hit list, email and tell us you’d like to subscribe, or click the ticky box on the signup form.)

10. Treats: Extra presents are always fun! If you're signing up, here's a post where you can link to your requests or talk more about what kinds of things you like; posting a comment to that post might get you a treat! Or it might not; it's a mystery. Treats will be due by midnight GMT February 10th, but the sooner we get them the easier they'll be to slot into our posting schedule. Treats don't have to meet the minimum wordcount/vid length/art size/number of icons for main fanworks.

11. I don't want to sign up; what can I do? If you'd like to participate without signing up, you're welcome to make treats for any requests that catch your eye and also to leave prompts at the treats post, or to follow the pinch hit list if you'd like to be assigned a recipient. If you don't want to make anything for the challenge, you can offer to beta people's fanworks in a post that we'll put up at a later date. And of course you can comment on, discuss, or rec fanworks!

You can now also volunteer to beta.

We’ve cleared the form before opening signups, so if you poked at the form during the testing period, you’ll have to fill it out again to signup for real. If you change your mind about your requests, you can resubmit the form under the same username.

We populated the list of characters, ships, and genres from the [community profile] white_lotus tag list and comments to the previous post about rules, so there might be some characters/ships/genres missing. If we’ve left out something that you want to sign up to do, you can list as many things as you want under 'other'.

The treats post is here.
recessional: a small grass plant pushes up between cracks of parched ground (Default)

[personal profile] recessional 2010-11-26 07:44 pm (UTC)(link)
Note: the end of it still says "thanks for helping us test the form! We'll open signups soon". I don't know if that makes any difference, but I thought I'd let you know!
recessional: a small grass plant pushes up between cracks of parched ground (tv: ever so brattier than thou)

[personal profile] recessional 2010-11-26 07:49 pm (UTC)(link)
NOT that I have been hovering in excited glee or anything.

Really! I swear!
some_stars: (Default)

[personal profile] some_stars 2010-11-26 08:03 pm (UTC)(link)
When I'm offering or requesting pairings, do I need to click "none" as well to make sure I'm also offering/requesting gen, or is that only if you're not going to offer/request any pairings?
some_stars: (Default)

[personal profile] some_stars 2010-11-26 08:12 pm (UTC)(link)
great, thanks :)
glass_icarus: (avatar: aang momo grinny)

[personal profile] glass_icarus 2010-11-26 08:58 pm (UTC)(link)
OMG YAY!!!!!!!!! :D
some_stars: (Default)

[personal profile] some_stars 2010-11-26 09:15 pm (UTC)(link)
Okay, one more question--I just got the idea to include on my requests "Other: food (nonperishable) and recipes." Would the mods be comfortable handling packages of nonperishable/packaged food, or should I omit that?
reflectedeve: Toph punching Katara in the arm, backs to the viewer. (this is how I communicate affection)

[personal profile] reflectedeve 2010-11-27 04:48 am (UTC)(link)
Will there be any kind of sign-up confirmation system, before they close? I'm always a little paranoid about my sign-up not going through. /o\

I am so excited for this! I love broad fanwork exchanges, and I can't think of a better fandom for one. Thank you so much for putting it together.
reflectedeve: Sokka stuck in the ground, looking up at a contented mooselion cub perching on his head. (sheepish - stuck - you win)

[personal profile] reflectedeve 2010-11-27 05:25 pm (UTC)(link)
I signed up last night, under "Lilith." Thanks for putting up with my stupid nerves. /o\
reflectedeve: Pearl from Steven Universe, in a tux and top hat (how can I tell you I love you? - too swe)

[personal profile] reflectedeve 2010-11-28 12:03 am (UTC)(link)
You are the best of mods! Thank you.
deird1: Fred looking pretty and thoughful (Default)

[personal profile] deird1 2010-11-28 10:26 am (UTC)(link)
Can't quite believe I've signed up for this...


Haven't written AtLA fic before. Oh well, here goes. :)
mercredigirl: Close-up of actress Zhou Xun smiling in a garden. (Zhou Xun smiling)

[personal profile] mercredigirl 2010-11-29 03:31 am (UTC)(link)
Awesome! Thanks so much for having a treats option, because the new year (both Gregorian and lunar) will be incredibly spoon-draining; the treats prompts, though, are all intriguing and I'll definitely take a look at them over the holiday break.

I'm really looking forward to the outcome of this exchange! Cheers, everyone. :)
red_eft: Sokka of Avatar: TLA holds up a picture of mountains (and a rainbow) ( added a rainbow.)

[personal profile] red_eft 2010-11-30 07:04 am (UTC)(link)
Question re: treats! Some people are requesting similar things- when submitting a treat, could it be 'for' multiple people, if it fits the request? Or should a submitter just... pick one recipient?